Conditions of Entry

Conditions of Entry

Application forms are usually mailed to our list of artists in March to give them plenty of time to consider the work they will submit. The closing date for entry forms is the end of June. Please see the application form for actual dates.

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The conditions for entry for 2008 are shown below. These will be updated and published on this site in January 2009.

2008 Conditions of Entry
Eligibility	Paintings, sculpture, pottery, glass and ceramics produced by individuals.
Handing In	Entries (and Artists Cards if applicable) must be delivered on the Handing In day. NO exhibit will be accepted for the exhibition except when handed in on Sunday13 July. (at the times shown below)
Acceptance	The Exhibition Directors and the Exhibition Team’s decision will be final regarding the acceptance of exhibits. Where exhibits are not accepted, the hanging fee will be refunded.
Quality	The exhibits submitted must demonstrate that the artist has created the work and that it is of a saleable quality.
Number of items	You may enter up to 6 items.
Labelling	Each item must be clearly labelled with your name, address, telephone number and the name of the work on the back.No labelling will be accepted on the front, as there will be a catalogue.
Frames	All paintings must be fitted with eyelets positioned 1/3^rd down from the top edge and strung for hanging. No clip frames.
Frame Size	Please advise when submitting the application if the size of the Painting exceeds 4ft x 2ft.
Sculpture	Sculpture should be provided with a plinth or stand for display if larger than table top. It is the responsibility of the sculptor to ensure that the item is securely and safely anchored. Please advise if outdoor piece.
Hanging	The Hanging Team’s decisions regarding the placement of exhibits is final.
Not for Sale	Work may be submitted that is not for sale (NFS). There will be a hanging fee. These exhibits will be marked with a green dot.
Commissions	Artists may indicate that they can undertake commissions in the catalogue.
Costs	There is NO commission on sales. Hanging fees are shown on the application form and are non refundable.
Insurance	Insurance for the exhibits submitted must be provided by applicants. Neither Lingfield Art Ltd, nor the venue, will be responsible for damage or loss to any exhibit.
Photography	No photography is permitted at the exhibition but the Exhibition Directors reserve the right to take photographs to publicise the exhibition.
Collection	No removal of items during the exhibition is permitted without the agreement of the Exhibition Directors. All work not sold MUST be collected on Sunday 20 July between the hours of 5pm and 6pm. Lingfield Art Ltd will not be responsible for any work left at the venue after that time.

If you would like to print off the Conditions of Entry shown above please click here

Instructions

Mailing List

Should you be unable to exhibit or if your address details have changed please let us know by completing the relevant section of the application form and returning to the address shown. Failure to do this may mean that you no longer receive application forms or newsletters in the future. Lingfield Art Ltd will keep your details for administrative purposes, record keeping, providing information and arranging art exhibitions about which we shall notify you from time to time. Particulars will not be disclosed to persons outside Lingfield Art Ltd.

Bid Box

A bid box is provided during the exhibition for the public to submit bids for any works. It is entirely in the artists discretion to accept or reject any such bid. For conditions see the notices displayed during the exhibition.

Artists' Greetings Cards

We welcome applications to display and sell artists' greetings cards which depict your work. This has proved highly popular but as we have limited space on the display rack we have to restrict the number of styles to FOUR and the number of cards of each style to TEN.

ALLcards MUST have the price clearly marked on the back in multiples of 50p (50p, £1, £1.50 etc.). Applications will be dealt with on strictly first come first accepted basis.

Stewarding

With regard to stewarding please give as much time as you can. It ensures that we keep the exhibits safe and secure and helps the public who like to meet the artists who exhibit.

Working Art

Artists spend a morning or afternoon working on a painting or sculpture in the exhibition demonstrating their techniques. This was very successful last year and the public greatly appreciated the time given. Please indicate on the application form if you can help this year.

Private View

If you are able to exhibit, we will send you two invitations in due course for you and your guest.

Handing in and Handing back Exhibits

Please note the times on the chart below.

If you would like to print off the Instructions shown above please click here

Exhibition Timetable

If you would like to print off the Exhibition Timetable shown below please click here

Exhibition Timetable

Times

Date

10am – 4pm

4pm – 8pm

Sun 13 Jul

Handing In

Mon 14 Jul

Private View

7.30pm – 9.30pm

Tue 15 Jul

Stewarding/ Public Exhibition open

Wed 16 Jul

Stewarding/ Public Exhibition open

Thur 17 Jul

Stewarding/ Public Exhibition open

Fri 18 Jul

Stewarding/ Public Exhibition open

Sat 19 Jul

Stewarding/ Public Exhibition open

Sun 20 Jul

Stewarding/ Public Exhibition open

Clear 4 – 5

Hand back

5pm – 6pm

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